Last updated: 5 November 2026
A PODCAST GEEK LIMITED ("APG", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you visit our website (apodcastgeek.com), use our client portal (clients.apodcastgeek.com), or engage our services.
A PODCAST GEEK LIMITED is a company registered in Ireland. Our registered address is 67 Hillcrest Drive, Lucan, Co. Dublin, Ireland.
1. Data Controller
A PODCAST GEEK LIMITED is the data controller for the purposes of the General Data Protection Regulation (GDPR) and the Irish Data Protection Act 2018. If you have any questions about this policy, you can contact us at info@apodcastgeek.com.
2. Information We Collect
We collect information you provide when you contact us, book a call, take the scorecard or use our services:
- Contact details, such as your name, email address, phone number and company, together with your enquiry or booking information.
- Client information, including podcast content, brand assets, guest information and project communications.
- Billing details processed through our Wayfront client portal and its payment providers. We do not store your card details directly.
- Technical information needed to deliver and protect our websites, such as IP addresses and request logs. Optional analytics are described below.
Podcast scorecard
The scorecard at scorecard.apodcastgeek.com uses your answers in your browser to calculate your result. When you submit it, we receive your first name, email address, score, result category and recommendations derived from your answers, together with your consent wording and submission information. The current submission does not include a complete list of your individual answers.
We use this information to provide your result, email it from dave@apodcastgeek.com and follow up about your podcast, based on the consent you give using the checkbox. We also process your IP address and submission timing to detect spam and repeated submissions.
You can withdraw consent or request deletion of your scorecard record by replying to our email or contacting info@apodcastgeek.com. Scorecard records follow the marketing-contact retention rule below. We do not sell them.
3. How We Use Your Information
We use your personal data for the following purposes:
- To provide, manage, and deliver our podcast production services
- To process payments and manage your subscription
- To communicate with you about your project, including pre-production briefs, scheduling, and deliverables
- To respond to enquiries and provide customer support
- To improve our website and services
- To comply with legal and regulatory obligations
4. Legal Basis for Processing
We use the following legal bases, depending on the purpose:
- Contract or steps you request before a contract: handling enquiries, arranging calls and delivering services.
- Consent: scorecard results and follow-up emails, and optional website analytics. You can withdraw consent without affecting the lawfulness of earlier processing.
- Legitimate interests: protecting our services from abuse, maintaining security and handling business correspondence, where those interests do not override your rights.
- Legal obligations: keeping records and responding to requirements under applicable law.
5. Cookies and Analytics
On pages that offer optional tracking, Google Analytics and VideoCore load only after you select Accept. They help us measure visits and website use. Selecting Decline leaves those tools unloaded.
Use the Cookie settings button on those pages to change your choice. If you withdraw an earlier acceptance, the page reloads to stop the loaded tracking scripts. This does not erase information already collected; you can contact us about that information.
Your choice is stored in your browser's local storage under cookie_consent, so it can be remembered on later visits to the same website address. It has no automatic expiry in the current implementation. You can change it through Cookie settings or clear it through your browser. A preference on the main website does not automatically apply to a separate subdomain or another provider.
VideoCore uses a visitor identifier and, where available, a source-video identifier to connect visits with the content that brought you here. Its cookies (_vc_vid and _vc_src) are set for 365 days when written, and matching local-storage entries have no automatic expiry. It receives page addresses, referring pages, screen size and time-zone information. It can associate a visit with contact details supplied in a form or booking-related link. Declining through Cookie settings removes these identifiers from this website in your browser, along with accessible Google Analytics cookies.
Video playback
Our Work shows locally hosted preview images. Selecting a video loads a YouTube player using YouTube's privacy-enhanced embed address. YouTube then receives connection information, such as your IP address and browser details, and may process playback information or use storage under Google's Privacy Policy. Declining our website analytics does not prevent a video you select from connecting to YouTube. You can also use the direct YouTube link.
Booking links, fonts and other services
Strategy-call and audit buttons take you to Calendly, where its privacy and cookie information applies. The contact page also offers an email link. The website loads fonts from Google Fonts, which receives the connection information needed to deliver them. These requests are separate from optional analytics.
6. Third-Party Services
The services involved in our website and client work include:
- Wayfront: client portal, orders and billing.
- Calendly: appointment scheduling when you follow a booking link.
- Google Workspace: email, documents and project communication, including scorecard result emails.
- Google Analytics and VideoCore: optional website measurement after acceptance.
- YouTube: video playback when you select an embedded portfolio video.
- Google Fonts: delivery of website fonts.
- Firebase (Google Cloud) and Vercel: website hosting; Vercel also hosts the podcast scorecard and its submission service.
- n8n: processing and storing scorecard results and arranging result-email delivery.
Providers process information needed for their services. Some also act as controllers for their own purposes, as described in their privacy policies. Following a link to another service, including the client portal, brings you within that service's privacy and cookie arrangements.
7. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Specifically:
- Client data: Retained for the duration of our engagement and for up to 6 years after the end of our business relationship, in line with Irish statutory requirements.
- Website analytics: retention depends on the tool and its configured settings. Contact us for information about the records associated with your visit or to request deletion.
- Marketing contacts: Retained until you withdraw consent or request deletion.
8. Your Rights
Under GDPR, you have the following rights regarding your personal data:
- Right of access: Request a copy of the personal data we hold about you.
- Right to rectification: Request correction of inaccurate or incomplete data.
- Right to erasure: Request deletion of your personal data, subject to legal retention requirements.
- Right to restrict processing: Request that we limit how we use your data.
- Right to data portability: Request your data in a structured, commonly used format.
- Right to object: Object to processing based on legitimate interests or direct marketing.
- Right to withdraw consent: Where processing is based on consent, withdraw it at any time.
To exercise any of these rights, contact us at info@apodcastgeek.com. We normally respond within one month. If an extension is permitted because of the complexity or number of requests, we will explain this within that first month.
9. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include encrypted communications (SSL/TLS), secure access controls, and regular review of our security practices.
10. International Transfers
Some of our third-party service providers may process data outside the European Economic Area (EEA). Where this occurs, we ensure that appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission, or the service provider's participation in an adequacy framework.
11. Children's Privacy
Our services are not directed at individuals under the age of 18. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a minor, please contact us and we will promptly delete it.
12. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The updated policy will be posted on this page with a revised "Last updated" date. We encourage you to review this policy periodically.
13. YouTube API Services
Where A PODCAST GEEK LIMITED accesses YouTube data through YouTube API Services on your behalf under written service agreement, the following applies and supplements the rest of this Policy:
- A PODCAST GEEK LIMITED's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
- By authorising APodcastGeek to access your YouTube account, you agree to be bound by the YouTube Terms of Service and the Google Privacy Policy.
- You may revoke APodcastGeek's access to your YouTube account at any time via Google's Security Settings. Revocation takes effect immediately.
Scopes we request and why:
- youtube.upload : Upload video episodes to your channel on your behalf.
- youtube : Edit video titles, descriptions, thumbnails, schedule publishing, and manage playlists.
- youtube.readonly : Read your channel and video details for monthly reporting.
- yt-analytics.readonly : Retrieve watch time, retention, and audience data for your monthly performance reports.
We do not request scopes beyond what is necessary to deliver contracted services. YouTube API data is not used for advertising, model training, resale, or any purpose outside the services you have contracted us to provide. Authorisation tokens are stored encrypted and deleted within 30 days of service termination or upon your written request.
14. Contact Us
If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact:
A PODCAST GEEK LIMITED
67 Hillcrest Drive, Lucan, Co. Dublin, Ireland
Email: info@apodcastgeek.com
You also have the right to lodge a complaint with the Irish Data Protection Commission (DPC) at www.dataprotection.ie.